National and local regulatory law can be hard to find, more often than not it is organized poorly, and it is always changing. This leaves Compliance managers open to risk.
The CleanChain Compliance Module, powered by LibryoTM, enables organizations to know, and understand the legal obligations they face for their unique business, and create a plan to be in compliance.
Step 2: How to Access Compliance
Step 3: Complete your Applicability Analysis
Step 5: Understand your Legal Requirements
Step 6: Create a Compliance Plan
Download an offline version of this guide
Step 1: How it Works
After you access the Compliance Module, you will complete a series of questions about your business called an Applicability Analysis. The Applicability Analysis effectively narrows down the national and local law so we can provide you with legal requirements that apply to your business.
You don't need to be a lawyer to understand your legal requirements. With the Compliance Module, your requirements have easy-to-read summaries and are also available to read in their entirety. Best of all, as laws change, your legal requirements will stay up-to-date.
When you have the laws that are applicable for your business at your fingertips, it's time to create tasks to promote compliance. An effective plan starts with tasks. Libryo tasks are automatically created based on your applicable laws so you can spend less time determining what it takes to be compliant, and more time planning for your success.
Step 2: Access the Compliance Module
In order to access Compliance, you must be registered in CleanChain.
Follow the steps below to open Compliance.
- Login to CleanChain.
If you are having trouble with login, please click on the Forgot password or Forgot user name buttons.
- On the home screen, select the site you would like to access using the organization drop-down menu at the top of your screen.
- Click Compliance using the Navigation Menu.
Step 3: Complete Applicability Analysis
The Applicability Analysis consists of a set of questions that determine which laws apply to your business.
To determine what laws you need to comply with, we need to know the following:
- Where is the facility located?
- What activities take place at the facility.
- What is on, in, or near the facility, e.g. water resources.
How to Complete your Applicability Analysis
- Click Compliance using the Navigation Menu.
- Click the Applicability Analysis tab.
- Complete each question. Carefully read each question, and click the most accurate answer from the choices provided. Clicking the answer will automatically save your selection.
Progress
Your completion progress can be seen at any time at the top of the Applicability Analysis.
Complete Offline
If you wish to complete the applicability analysis offline and submit your answers later, you can download an offline version of the applicability analysis. 
Step 4: Previewing Updates
To keep track of your organizations' legal requirements updates, the Updates tab displays the records to the active users of your organization.
Previewing Updates tab
Follow the steps below to preview the updates.
- Click Compliance.
- Click Updates.
A list of 10 records of legal requirements is displayed per page. - Type the in the search bar to filter the list.
- Click Search.
- Click the title of the legal requirement to view the highlights of the update.
Receiving Email Notification
To turn on your daily and/or monthly update email notifications, follow the steps below.
- Click Administration.
- Click Organization Management.
- Hover to the ACTIONS column.
- Click the edit icon.
- Scroll down to the toggle options.
- Turn on the toggle to receive daily or monthly legal updates via email.
- Click Save.
Step 5: Understanding your Legal Requirements
To ensure your company is meeting all of its legal obligations, you can access the list of legal requirements that are applicable to your company based on your location and activities.
Each law in its entirety is available to read in its entirety, however, we identify those specific laws - and even the specific sections - that just apply to you. We also include summaries of important sections in plain language.
In the following steps, you will learn how to access the entire law and our summary.
How to View Legal Requirements
- Click Compliance using the Navigation Menu.
- Click the Legal Requirements tab
-
Your legal requirements will be displayed below. Any new additions will be marked with "New".
- To view the sections of the law that apply to your company, simply click on the name of the section you wish to view.
-
This will open a summary of the section of the legislation. The summary is a plain language interpretation of what the section of legislation means for your business.
- To view the entire section, click See section.
Questions about your legal requirements?
Use the Help button located at the bottom right of your screen to contact our help desk.
Step 6: Create Compliance Tasks
Now that you have reviewed and understand the legal requirements for your business, the Compliance Module will help you create tasks to meet your legal requirements.
The compliance plan is a series of activities for you and individuals in your business to complete on specific dates so your business can stay up-to-date, and remain in compliance with national and local laws.
Setup Compliance Tasks
The activities in your compliance plan are called compliance tasks. Follow the steps below to set up compliance tasks.
- Click the Compliance Tasks tab.
- Click Add Task.
You must enter a due date, set up a frequency, and assign each task.
- Choose a Task Type.
A simple task occurs once on the desired date.
A recurring task is a task that recurs at a frequency. You can set the following frequencies; daily, weekly, monthly, and yearly.
- Once complete, click Save and Close.
Your new task is set up and will appear in the Compliance Tasks tab and the Compliance Dashboard. Repeat the steps above for each task to successfully complete the setup of your compliance plan.
Managing your Tasks
The Compliance Tasks page lists all your open compliance tasks in a given month. You can update the status, search, complete tasks all from this page.
To Update a Task
- Navigate to the Compliance Tasks tab.
- Click the name of the task to view the details of the task.
- To update a task, click the Action button and choose one of the following actions
Complete - Complete the task. Select this option if the task is 100% completed.
Place Task In Progress: Signal that you have acknowledged your task and are working to resolve it.
Dismiss - Select this option to temporarily dismiss the task. For example, use the dismiss the action if a task cannot be completed on a given date. Always provide a reason in the text box why the task is dismissed.
Hold - Select this option to place a task on hold. You may want to use this status when tasks cannot be completed because a piece of equipment is broken, it is a company holiday, the employee in charge of the task is out-of-office.
Delete - Only Account Admins can delete tasks. Select this action if you are certain the task is not needed.
Compliance Dashboard
Now that you set up the tasks to meet the obligations of your business's legal requirements, you can track the progress of your compliance plan with the Compliance Dashboard.
To Open the Compliance Dashboard
- Click the Dashboard tab.
- The Dashboard will automatically default to the current month. If you would like to see compliance tasks from a specific date period, select them from the filter area.
- You can also filter by task status and user.
- Once you have selected your filters, click GO.
Compliance Overview
- The Compliance Overview displays the status of tasks that make up your compliance plan.
Upcoming Tasks is the number of tasks that are due in the future
Overdue Tasks is the number of tasks that are not completed and overdue.
Completed Overdue is the number of tasks that have been completed late.
Dismissed Tasks is the number of tasks that have been dismissed.
Completed Tasks is the number of tasks that have been completed on or before their due date.
How to Update Compliance Tasks
To update a task from the dashboard, click the Action button and choose one of the following actions
6 Month History of Completed Overdue
This is a graph showing the number of completed overdue and dismissed tasks for a six-month period. 
Use the 6 Month History of Compliance Overdue and Dismissed Tasks to monitor which tasks are not completed on time and which tasks are being not being completed over a 6 month time period.
Please sign in to leave a comment.